Export documents or folders to other libraries

As a library administrator, you can export:

  • documents or folders from Team Folders or Secured Folders to other Team Folders or Secured Folders
  • documents from Team Folders or Secured Folders to Document Management libraries
  • documents from Document Management libraries to other Document Management libraries, from views only

Important: You must have library administrator permissions on the source and target libraries.

Notes: 
During the export:
- Document properties are exported only if the configuration of the target library corresponds to that of the source library.
- The workflow state (if any) of exported documents reverts to the initial state of the workflow.
- Sharing permissions of exported documents and folders aren't exported.
- Previous versions aren't exported.

To export documents or folders:

1. In a view, select one or more documents and/or folders.

Note: You can't export folders from Document Management libraries.

2. Open the More actions menu and select Export

image01.png

Notes:
- If the target library has a document class that matches a selected document's class, the document is exported in the same document class.
- If the target library doesn't have a document class that matches a selected document's class, the document is exported to the default document class.
- Your documents retain any properties that have the same property names in the target library. 

Alternatively, in a document (in a Team Folder or Secured Folder), select Export in the More actions menu. 

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3. In the export pop-up, select Transfer to another library.

4. Press Next.

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5. Select the target library from the drop-down menu.

6. Press Export.

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When you press Export, AODocs:

  • creates an export folder named Export - [current date and time] containing the selected documents or folders
    image05.png
  • moves the export folder to the target library
  • notifies the administrator who performed the export

Note: Other administrators and super administrators aren't notified of this action and don't have access to the exported documents. However, this operation is recorded in the library audit log.

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Email notification sent to the administrator who launched the export

7. When the export is complete, you can:

  • reload the view or open the export folder that was created by AODocs during the export (if you exported from a view)
    image07.png
  • go the the library homepage or open the export folder (if you exported a single document from the document page)
    image08.png
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Comments

4 comments
  • I've found that sometime files are missed by the export.
    Are there any limits for the size of folder that can be transferred?

  • Hello John,
    No there shouldn't be any limitation as for the export capability. If you are facing missing files or folders, please open a ticket to our support team with the Export job ID that you can find under Library Administration > Jobs.
    Our support team will be able to help you with that.
    Thanks in advance.

  • I suggest you give the option of "not creating an export folder" and just export the file where we target. This way it is easier to organize files afterwards. Also, an option to "move
    " multiple documents within the same library would be great.

  • Thank you for your feedback. I suggest you log a Feature Request on our community so that other clients can review and vote for it: https://support.aodocs.com/hc/en-us/community/topics/200132124-AODocs-Feature-Requests
    Cheers

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