Configure security settings in Team Folders in the Google Drive interface

As a library administrator with the legacy AODocs Smartbar installed, you can access your Team Folder settings directly from Google Drive.

Note: You can also configure Team Folder security settings in AODocs.

Important: If you're using the new Smartbar, you must define these settings in the AODocs interface.

As a library administrator with the legacy Smartbar installed you can:

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Access the Team Folder security center

1. As a library administrator with the legacy AODocs Smartbar installed, access a Team Folder.

2. Click the gear button and select Security center.



In the General tab, you can:

  • rename the Team Folder’s root folder

Note: Don't use the Rename button in Google Drive to rename your Team Folder, as AODocs doesn't recognize it.



In the Security tab you can prevent users from:

Important: If you select the checkbox Only administrators can share files and folders in a Team Folder, users won’t be able to move files or folders by drag and drop in Google Drive. This is due to a restriction in Google Drive. In this case, there are three ways for users to move files and folders:
– As an administrator, activate the security setting Interpret internal shortcuts in Team Folders as move operations. When users create shortcuts, AODocs moves the files or folders to the required location.
– If users have the Smarbar installed and have access to the root level of the Team Folder, they can use the Move to button provided by the Smartbar to move their files and folders individually.
– Users can move one or more files and folders in AODocs.



In the Permissions tab, you can configure who has access to the Team Folder.

You can:

  • define the permissions mode
  • manage your root folder permissions
  • add new users or groups to the Team Folder
  • edit permissions for existing users

Learn more: Manage permissions in your Team Folders.



In the Properties tab, you can create, edit or delete AODocs properties for your Team Folder. 
Learn more: Configure custom properties from Google Drive


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