As a library administrator with the legacy AODocs Smartbar installed, you can restore or permanently delete AODocs files directly from Google Drive. Alternatively, you can restore or permanently delete files and folders in the AODocs interface.
Important: This article is for legacy Smartbar users. If you're using the new Smartbar, you must manage deleted documents and folders in the AODocs interface.
This article explains how to:
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Access the AODocs trash from Google Drive
Each AODocs library has a dedicated trash managed by AODocs. To access the AODocs trash for your current library:
1. As a library administrator with the legacy AODocs Smartbar installed, open the library folder in Google Drive.
2. Click the button Search in current library trash.
3. The list of files in your current library’s trash is displayed. You can view the files but you can't edit them.
Note: In Google Drive you can filter the files in the trash by entering keywords in the search bar before selecting Search in current library trash. Learn more: Search for files in your Team Folders and Secured Folders.
Restore or permanently delete a file from the trash
Note: You can't view folders in your current library's trash. To restore or permanently delete folders, use the AODocs library administration interface. Learn more: Manage deleted documents and folders.
1. To restore a deleted file, click the Restore AODocs file button. After a few moments, the file is moved back to its original location. Its permissions are restored and it is accessible again to library users.
2. To remove a file permanently from the trash, click the Permanently delete AODocs file button.
Note: By default, documents are retained in the trash for a period of 30 days, after which they are permanently deleted. This can be disabled.
Learn more: Manage the retention time of deleted files.
Restore or permanently delete a Google file from the Google editor
As a library administrator, you can view a trashed file in the Google Drive editor and:
- restore it, by clicking the Restore AODocs file button
- permanently remove it, by clicking the Permanently delete AODocs file button
Note: You can restore or permanently delete only Google documents, spreadsheets and presentations from the Google editor.
- access the library root folder or the library trash from the breadcrumb
- view its properties and workflow status in read-only
Note: You can't perform workflow actions or edit the AODocs properties on a trashed file.
Restore or permanently delete a file from the Google Drive file preview
As a library administrator, you can view a trashed file in the Google Drive file preview and directly:
- restore it, by selecting the Restore in the Smartbar menu
- permanently remove it, by clicking the Permanently delete button
- view its properties and workflow status in read-only
Notes:
– You can't perform workflow actions or edit the AODocs properties on a trashed file.
– If you use the navigation buttons in the Google Drive file preview, the Smartbar menu is no longer accessible.