Display, restore or delete files from the trash

When using Google Drive with the AODocs Smartbar extension, it is possible to restore, or permanently delete AODocs files.
Learn more here: Manage deleted documents

Access the AODocs trash from Google Drive

Each AODocs library has a dedicated trash managed by AODocs. To access the AODocs trash, first open the library folder in Google Drive, then click on “More search” (1) and select “Search in current library trash” (2).

Searching the deleted file in the current library trash

The list of files in the current library’s trash will be displayed. You can preview the files but you cannot edit them.

Note: You can filter the files in the trash by entering keywords in the search bar before clicking on "Search in current library trash".
Learn more here: Search for documents and folders in Google Drive

Permanently remove or restore a file from the trash

To restore a deleted file, click on the “Restore AODocs file” icon (3). After a few moments, the file permissions will be restored at its original location in the library and it will be accessible again to the library users.

Restoring files from the library trash

You can also remove a file permanently from the trash by clicking on the "Permanently delete AODocs file" icon (4).

Removing a file permanently from the trash


Note: By default, documents are retained in the trash for a period of 30 days, after which they are permanently deleted. This can be disabled. 
Learn more here:Manage the retention time of deleted files

Permanently remove or restore a Google file from the Google editor

When a library administrator is viewing a trashed document in the Google Drive editor, he can directly:

  • Restore it by clicking on the button “Restore AODocs file” (5);
  • Remove it permanently by clicking on the "Permanently delete AODocs file" icon (6);
  • Access the library root folder or the library trash from the breadcrumb (7).

Note: Only trashed Google Docs, Sheets and Slides can be restored or deleted directly from the Google editor. For other format, the file can be restored or deleted from the library trash.

Looking at a trashed Google document

It is not possible to perform a workflow action or to edit the AODocs properties on a trashed document. Properties and workflow status are still visible (8).

Looking at the AODocs properties of a trashed Google document

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  • Is it possible to disable the permanently delete option? As an organization, we are concerned about users permanently deleting items. Therefore, we allow users to delete with the safety net of reviewing deleted files and restoring them from the admin. It appears with this "enhancement" that any user with delete privileges can permanently delete any file and it cannot be retrieved. Is that correct?

  • This new feature is available for administrators only, like in the AODocs UI. Users with delete privileges can move the files into the trash but can't restore or permanently delete them, only the administrators of the library can do so. It's not possible today to prevent administrators to permanently delete files.
    If you think that this feature could be interesting for you, I invite you to post a feature request on our dedicated community.

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