Display, restore or delete files from the trash

As an administator, when using Google Drive with the AODocs Smartbar extension, you can restore or permanently delete AODocs files. Learn more: Manage deleted documents and folders.

This article explains how to:

Access the AODocs trash from Google Drive
Restore or permanently delete a file from the trash
Restore or permanently delete a Google file from the Google editor

Access the AODocs trash from Google Drive

Each AODocs library has a dedicated trash managed by AODocs. To access the AODocs trash for your current library:

1. Open the library folder in Google Drive.

2. Open the More search menu and select Search in current library trash.


3. The list of files in your current library’s trash is displayed. You can view the files but you can't edit them.

Note: You can filter the files in the trash by entering keywords in the search bar before selecting Search in current library trash. Learn more: Search for files in your Team Folders and Secured Folders in Google Drive.

Restore or permanently delete a file from the trash

1. To restore a deleted file, press the Restore AODocs file button. After a few moments, the file is moved back to it's original location. Its permissions are restored and it is accessible again to library users.

Note: You can't restore folders from Google Drive. To restore folders, use the library administration interface. Learn more: Manage deleted documents and folders.


2. To remove a file permanently from the trash, press the Permanently delete AODocs file button.


Note: By default, documents are retained in the trash for a period of 30 days, after which they are permanently deleted. This can be disabled. 
Learn more: Manage the retention time of deleted files.

Restore or permanently delete a Google file from the Google editor

As a library administrator, you can view a trashed document in the Google Drive editor and directly:

  • restore it, by pressing the Restore AODocs file button
  • permanently remove it, by pressing the Permanently delete AODocs file button
  • access the library root folder or the library trash from the breadcrumb

Note: You can restore or permanently delete only Google Docs, Sheets and Slides from the Google editor. To restore or permanently delete other formats, use the library trash.

image04.pngViewing a trashed Google document in the Google editor

You can't perform a workflow action or edit the AODocs properties on a trashed document. The properties and workflow status are still visible.

image05.pngThe AODocs properties of a trashed Google document

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  • Is it possible to disable the permanently delete option? As an organization, we are concerned about users permanently deleting items. Therefore, we allow users to delete with the safety net of reviewing deleted files and restoring them from the admin. It appears with this "enhancement" that any user with delete privileges can permanently delete any file and it cannot be retrieved. Is that correct?

  • This new feature is available for administrators only, like in the AODocs UI. Users with delete privileges can move the files into the trash but can't restore or permanently delete them, only the administrators of the library can do so. It's not possible today to prevent administrators to permanently delete files.
    If you think that this feature could be interesting for you, I invite you to post a feature request on our dedicated community.

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