When using Google Drive with the AODocs Smartbar extension, it is possible to restore, or permanently delete AODocs files.
Learn more here: Manage deleted documents
Access the AODocs trash from Google Drive
Each AODocs library has a dedicated trash managed by AODocs. To access the AODocs trash, first open the library folder in Google Drive, then click on “More search” (1) and select “Search in current library trash” (2).
Searching the deleted file in the current library trash
The list of files in the current library’s trash will be displayed. You can preview the files but you cannot edit them.
Note: You can filter the files in the trash by entering keywords in the search bar before clicking on "Search in current library trash".
Learn more here: Search for documents and folders in Google Drive
Permanently remove or restore a file from the trash
To restore a deleted file, click on the “Restore AODocs file” icon (3). After a few moments, the file permissions will be restored at its original location in the library and it will be accessible again to the library users.
Restoring files from the library trash
You can also remove a file permanently from the trash by clicking on the "Permanently delete AODocs file" icon (4).
Removing a file permanently from the trash
Note: By default, documents are retained in the trash for a period of 30 days, after which they are permanently deleted. This can be disabled.
Learn more here:Manage the retention time of deleted files
Permanently remove or restore a Google file from the Google editor
When a library administrator is viewing a trashed document in the Google Drive editor, he can directly:
- Restore it by clicking on the button “Restore AODocs file” (5);
- Remove it permanently by clicking on the "Permanently delete AODocs file" icon (6);
- Access the library root folder or the library trash from the breadcrumb (7).
Note: Only trashed Google Docs, Sheets and Slides can be restored or deleted directly from the Google editor. For other format, the file can be restored or deleted from the library trash.
Looking at a trashed Google document
It is not possible to perform a workflow action or to edit the AODocs properties on a trashed document. Properties and workflow status are still visible (8).
Looking at the AODocs properties of a trashed Google document