Export documents to a user's My Drive

Last update :

To export a document / folder from a library to a user’s My Drive, select the document / folder (1), click on the “More options” button (2) and select “Export” (3). 

Note that this feature is only available to administrators of Secured Folders and Team Folders. 


Exporting documents from AODocs to a user’s My Drive

Click on “Give back the ownership to a user” (4), then type in the email address or the name of the user to whom you want to give ownership (5) and click “Export” (6).


Giving back ownership of an AODocs document to a user

 

Once the administrator has clicked on “Export”, AODocs will:

    • Create an export folder named with the administrator’s current date and time e.g. Export - August 03rd 2015 - 12:50 GMT+02:00
    • Move the selected files or folders into the created export folder
    • Remove any existing sharing permissions on exported files or folders
    • Transfer the ownership of the export folder and all contained items to the destination user
    • Add the administrator as editor on the export folder
    • Push the export folder into the destination user’s My Drive
    • Push the export folder into the My Drive of the administrator who launched the export
    • Send a notification email to the new owner and to the administrator who launched the export


Notification email sent to the user

Administrators should be aware that they can export files / folders to anyone on the domain (i.e to a user other than the initial owner). The initial owner will not be notified.

Once the file / folder has been exported, the administrator can still edit it and bring it back into the Library.

Keep in mind that only the administrator who conducted the export will be notified by email and will have access to the exported items. Neither the other administrators nor the super administrators will be notified of this action or will have access to the exported documents. However this operation is recorded in the audit log.
Learn more here: View the audit log

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