As an administrator of a Team Folder library or a Secured Folder library, you can export documents and folders from an AODocs library to a user’s My Drive.
During the export:
- the properties of exported documents are removed
- in Team Folders, the explicit permissions applied to the exported document or folders in the library are kept
- in Secured Folders, any existing sharing permissions on exported documents or folders are removed
1. In a view, select one or more documents and/or folders.
2. Open the More actions menu and select Export.
Alternatively, in a document, select Export in the More actions menu.
3. In the Document export popup, select Give back the ownership to a user.
4. Press Next.
5. Enter the email address or the name of the user to whom you want to give ownership.
6. Press Export.
When you press Export, AODocs:
- creates an export folder named Export - [current date and time] containing the selected documents or folders
- transfers ownership of the export folder and its contents to the selected user and adds the administrator as editor
- pushes the export folder into the My Drives of the selected user and the administrator
- sends a notification email to the new owner and the administrator
Note: Other administrators and super administrators aren't notified of this action and don't have access to the exported documents. However, this operation is recorded in the library audit log.
Email notification sent to the new owner
6. When the export is complete, you can go the the library homepage or open the export folder that was created by AODocs during the export.
You can export documents and folders to anyone in your domain.
Once the document or folder has been exported, the administrator can still edit it and bring it back into the library.