Export documents or folders to a user's My Drive

Library administrators working in Team Folders or Secured Folders can export documents and folders from an AODocs library to the My Drive of any user in the library domain.

Notes: 
During the export:
- the properties of exported documents are removed
- in Team Folders, the explicit permissions applied to the exported document or folders in the library are kept
- in Secured Folders, 
any existing sharing permissions on exported documents or folders are removed

1. In a view, select one or more documents and/or folders.

2. Open the More actions menu and select Export. 

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Alternatively, in a document, select Export in the More actions menu. 

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3. In the export pop-up, select Give ownership to a user and press Next.

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4. Enter the email address of the user to whom you want to give ownership and press Export.

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5. You can select the here button to view the progress of the export.

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Details of the job status open in a new tab.

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During the export, AODocs:

  • creates an export folder named Export - [current date and time] containing the selected documents or folders
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  • transfers ownership of the export folder and its contents to the selected user and adds the administrator as editor
  • pushes the export folder into the selected user's My Drive and the administrator's My Drive
  • sends a notification email to the new owner and the administrator

Note: Other administrators and super administrators aren't notified of this action and don't have access to the exported documents. However, this operation is recorded in the library audit log.

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Email notification sent to the new owner

6. When the export is complete, you can:

  • Reload the view (if you exported from a view): to refresh the current view
  • Open export folder: to open the export folder in My Drive

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  • Go the the library homepage (if you exported from the document page): to return to the current library homepage in AODocs

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Comments

1 comment
  • In this article, it is assumed that user are starting from the AODocs interface.
    However, if user are starting from the google doc itself or from the Drive interface, then you should show how-to.

    Scenario 1 - from a google doc
    1) from a google doc, click the AODocs icon appearing on top of the document (right to the title), then continue to step 1
    1. In a view, select one or more documents and/or folders.
    2. Open the More actions menu and select Export.

    Scenario 2 - from Google Drive
    1) right click on your doc and select open with > aodocs
    then continue to step 1
    1. In a view, select one or more documents and/or folders.
    2. Open the More actions menu and select Export.

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