Share files and folders in your Team Folders

Important: This article is for legacy Smartbar users. If you're using the new Smartbar, you must share files and folders in the AODocs interface.

Team Folders are visible in Google Drive and owned by your company.

End users can share files and folders in Team Folders using the standard Google Drive share features. Learn more from the Google Help Center: 

The legacy AODocs Smartbar brings additional share features for library administrators if the following security settings are defined in the Team Folder:

Assuming you're an administrator and you have these security settings defined in your library, this article explains how to use the legacy AODocs Smartbar to:

Automatically generated table of contents

Note: Learn more: Share documents and folders in your Secured Folders.

Share files or folders from Google Drive

1. Select the item you want to share and click Edit file permissions.

2. In the Sharing settings dialog, select who you want to share the files with.

Note: Depending on the Google Drive sharing policy defined by your Google Workspace admin, you may not be able to share files outside your domain or organizational unit. 

3. Set the permission for the users you have chosen:

  • Can view
  • Can edit
  • Can comment

4. Click Done.


Share Google files from the Google editor

1. Open a Google file.

2. When the Smartbar is loaded, click Share in the top right of the screen.

The Sharing settings dialog opens.

Note: Only library administrators and the owner of the file can add people in the Sharing settings dialog. Other users must ask the owner to change the sharing settings.


Share files from the Google Drive file preview

1. Open a file in the Google Drive file preview.

2. Click Share.

The Sharing settings dialog opens.



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