Create a Google Workspace admin role with minimum privileges

When you install AODocs, you must use a Google Workspace admin account. Most organizations use the account of a real person who is Workspace admin on their domain.

However, if your organzation wants to restrict the information it shares with AODocs, you can create a Google Workspace role with minimum privileges and assign it to a user account that doesn't correspond to a real person. You can then use this user account to manage AODocs. 

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Create a Google Workspace admin role

AODocs requires a user with at least read access to the organisation units, users and groups of the domain. Create a custom Workspace admin role with these minimum privileges. 

1. As a Workspace admin, access the Google Workspace Admin console: https://admin.google.com.

2. Open Account > Admin roles.

3. Click Create new role.

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4. Enter a name for the role and click Continue.

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5. Scroll down. Under Admin API privileges add the following privileges:

  • Organisation Units: Read
  • Users: Read
  • Groups: Read

6. Click Continue.

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7. Check the summary is correct and click Create role

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Create a Workspace user

You must create a user account that doesn't correspond to a real user. 

1. In the Google Workspace Admin console, select Directory > Users.

2. Click Add new user.

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3. Enter the user’s  first and last names and email address. We recommend the following values:

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A confirmation dialog opens. Copy the password and make a note of it. Click Done.

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Assign the Workspace admin role to your user

1. In the Google Workspace Admin console, select Account > Admin roles.

2. Click Assign admin next to the custom role you created earlier.

3. Click Assign members in the screen that opens.

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4. Use the search field to find the user you created earlier. 

5. Click Assign role.

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Your new user is now the new Workspace admin with minimum privileges. 

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