AwesomeTable connector - User Guide

AwesomeTable is a web application that lets you display the content of a Google spreadsheet as various efficient and user-friendly types of views.

AwesomeTable connector can synchronize the content of your AODocs library with a Google Spreadsheet to display it with AwesomeTable powerful rendering features.

 Populate a spreadsheet from an AODocs view
 Generate the AwesomeTable from your spreadsheet
 Synchronize the spreadsheet content with the AODocs view
 Configure your AwesomeTable view
 Cancel the synchronization between the spreadsheet and your AODocs view


Populate a spreadsheet from an AODocs view 

1. Select Add-ons > AODocs AwesomeTable connector > Start.
    The add-on displays a sidebar on the right of your spreadsheet.

image02.png

2. In the sidebar, press Start.

image03.png

3. Select the AODocs library where the view you want to export as a spreadsheet is located and press Next.

image04.png

4. Select the AODocs view in the drop-down list, and press Next.

image05.png

The spreadsheet is automatically filled in with the information configured in your AODocs view:

  • Row 1 lists the name of the AODocs properties displayed in the AODocs view
  • Row 2 indicates if the properties in the AODocs view are hidden or are used as a filter


Generate the AwesomeTable from your spreadsheet

1. Name the AwesomeTable view that will be generated from this Google spreadsheet, and press Create.

Congratulations! You can now see the URL of your new AwesomeTable view.

image06.png

2. You can now:

  • manually copy and use the URL in a web page
  • press the Preview button to open a new tab with a preview of your view

Tip: Learn more about how to customize your view from the AwesomeTable website.

image07.png


Synchronize the spreadsheet with the AODocs view

You can update the content of the Google spreadsheet by synchronizing it with your AODocs view. 

You can synchronize the data:

  • manually by clicking on the Update button
  • automatically by clicking on Activate an auto-update – the content is updated every hour

Notes: 
– The auto-update feature is available only if your G Suite admin has installed the G Suite Marketplace app AwesomeTable connector. Learn more: Install the AwesomeTable Marketplace app.
– You can deactivate the automatic update at any time: pres Deactivate auto-update.

 

image08.png


Configure your AwesomeTable view

You can customize the display of your AwesomeTable view by editing the second header (row 2):

  • To hide a column, append - Hidden to the content of the cell (for example, NoFilter - Hidden).
  • To display a hidden column, just remove  - Hidden from the cell.
  • To set a column as a filter of your view, specify StringFilter, or StringFilter - Hidden if you want the filtering data to appear only as a filter but not in the content of the table.
  • To remove a filter, specify the column NoFilter instead of StringFilter.

Important: 
- Changing the content of the first row (i.e. editing the name of the column) can break the synchronization between the AODocs view and the spreadsheet. 
- The changes you make in the data rows (line 3 and below) will be overwritten next time the spreadsheet is synchronized with the AODocs view.

Tip: Other filters than the StringFilter are available.
Learn more: AwesomeTable documentation


Cancel the synchronization between the spreadsheet and your AODocs view

To change the AODocs source view or to stop synchronizing data  from AODocs, press the Reset add-on button.

This deactivates any synchronization with the AODocs view and turns your spreadsheet back into a regular spreadsheet with no associated AwesomeTable view.image09.png

Was this article helpful? 0 out of 0 found this helpful
If you didn’t find what you were looking for, don’t hesitate to leave a comment!
Have more questions? Submit a request

Comments

4 comments
  • I have a sheet that is generated using Awesome Table connector to a View in one of our document libraries. The sheet includes URLs to any file attachments to each document in the library. Is it possible to also get a column for URLs of Related documents?

    0
    Comment actions Permalink
  • Currently, we don't have this possibility as you have observed but that is great feedback. One way to do this would be to programmatically add all the links of the related documents in a property (multi-valued) that you could then use in your view. I assume this can be done using custom scripts.
    Alternatively, we have a reporting module that allows exporting from AODocs to BigQuery and this can then be passed to a Google Sheet. I'll pass the information to your account manager to see how you can use it.

    0
    Comment actions Permalink
  • Is there any way the auto-update can be done at a different time? The data we are updating even with a few thousand records takes a few minutes to import, so ideally I'd like to do it once overnight or only a few times a day. Many thanks

    0
    Comment actions Permalink
  • We advise you to use the Bulk updater simple exports with scheduled updates:
    https://support.aodocs.com/hc/en-us/articles/360027613531-Refresh-the-data-in-your-exported-spreadsheet#Anchor_2

    0
    Comment actions Permalink

Please sign in to leave a comment.