Bulk Updater - Update the properties of your AODocs documents

Bulk Updater is a web application that allows you to update in bulk the properties (also called metadata) of your AODocs documents.

Important: Only library administrators and super administrators can use Bulk Updater.


Update the properties of your AODocs library

Important: Only the person who performed the export can run the update. You can share the spreadsheet with other users, who can update the values of the properties. However, these users get an error message if they try to run an update.

1. In the exported spreadsheet, select the Bulk Updater custom menu, then select Show Update Menu.

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2. In the Authorization required popup, press Continue and then Allow to grant permission to run Bulk Updater. The Bulk Updater side bar appears with the export information.

Read about Bulk Updater's permissions.

Note: You must authorize Bulk Updater each time you want to show the Update menu.

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3. Check the documents and values of properties exported in the spreadsheet.

In the spreadsheet:
    - each row represents an AODocs document
    - columns A and B are reserved for Bulk Updater - they're hidden by default
      and should not be modified
    - the other columns hold values of the properties exported from AODocs, which you can modify
    - the last two columns are reserved by the Bulk Updater - they're used to give
      feedback after the update
    - grayed out columns are AODocs system properties and should not be modified

A notification appears if you try to edit columns you shouldn't modify. You're recommended not to modify system parameters. The update of the document will ignore modified system properties. 

4. Update the properties manually in the corresponding cells. You can update only the white columns.

Important: While updating the values of the properties in the spreadsheet, make sure you follow the formatting rules required by Bulk Updater. If you update the value of a property in an incorrect format, the property won't be updated.

5. To prevent the updater from changing the last modification date of the documents in AODocs, select the Preserve the last modification date field checkbox. If you don't, the last modification date of the documents will be set to the current date.

6. Press the Update button. When the update is running, the button is grayed out until the update is finished.

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7. At the end of the update, you receive an email from Bulk Updater (system@bulk-updater.aodocs.com).
The email has a link to the Google spreadsheet (owned by system@bulk-updater.aodocs.com) containing the exported documents.

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8. Check the two last columns in the Google spreadsheet (Status, Reason). They indicate the status of the document update process.

These are the possible values of the Status and Reason columns:

Status

Reason

UPDATED

The document was successfully updated.

IGNORED

Bulk Updater ignored the document because it hadn't been modified.

NOT UPDATED

The document wasn't updated due to an error during the update.

UNAUTHORIZED

You don’t have edit rights on this document.

NOT ALLOWED

The user who ran the update isn't recognized by AODocs.

SERVER ERROR

AODocs was temporarily unreachable. You need to relaunch the update.

NOT EXIST

AODocs couldn't find the document - it may have been deleted between the export and the update.


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