What is the Bulk Updater?

The Bulk Updater is a web application allowing you to update in bulk the properties (also called metadata) of your AODocs documents.

The Bulk Updater provides a simple form where you can select a list of documents from AODocs, and export their properties to a Google spreadsheet. Once exported, you can modify the content of the Google spreadsheet and then apply your updates to the original documents in AODocs.

The Bulk Updater can be used on any type of AODocs libraries.

 User Permissions
 Bulk Updater Process


User Permissions

Only super administrators and library administrators can use the Bulk Updater.

As a super administrator or library administrator, you can generate the Google spreadsheet and share it to a library editor or any other people that will modify the content. 

Important: Only the super administrator or library administrator who performed the export will be able to launch the update.


Bulk Updater Process

You can access the Bulk Updater application with this link: https://bulk-updater.aodocs.com

The Bulk Updater is composed of two distinct 2 processes:

  • Export Process
  • Update Process

What_is_the_Bulk_Updater-_.png

Export Process:

1. Access the web application. Select a domain and a library to export all the documents and their properties.
    All documents of your library will be exported.

Note: If you want to export a specific subset of your documents, you can select a view or enter a search query to select the documents to be exported. 
Learn more here: Advanced search operators

2. Start the export.

3.Check your emails.
   At the end of the Export Process, the Bulk Updater is sending you a notification email including the link to the exported spreadsheet.

Update Process:

4. Open the Google spreadsheet sent by email at the end the of Export Process. Access the Bulk Updater features through the custom menu in the toolbar.

5. Update the content of the Google spreadsheet according to the changes you want to apply.

6. Open the “Bulk Updater” through the custom menu in the toolbar and launch the update.

7. Check your emails.
    At the end of the Update Process, the Bulk Updater is sending you a notification email including the link to the exported Google spreadsheet. The two last columns of the Google spreadsheet (Status, Reason) provide a report of the document update status.

You can check our Bulk Updater user guide for more detailed information. 
Learn more here: Bulk Updater - User Guide

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