Import an email into a Team Folder or Secured Folder Library

Thanks to the AODocs Smartbar, you can import your emails and their attachments from your Gmail interface into your Team Folders and Secured Folders libraries. The “Import” feature allows you to create a new folder in your selected library and save your emails as AODocs documents in this new folder.

During the import process, you will be able to decide the destination folder, manage the import of your email body, and select the attachments and inline images you want to keep.

Important: You must install the AODocs Smartbar. Learn more here: Install the AODocs Smartbar.

Note: The button “Import into AODocs” is available only if you can create a document in an AODocs library or if you have access to a Team Folder library.

Select the destination library
Manage the import of the email body
Select the attachments and inline images to import


Select the destination library

1. Open the email to import.

2. Click the “Import into AODocs” icon.

3. From the library picker, select the destination library. You can also enter manually the name of the library and select it in the suggestion list.
    A notification informs you that a new folder will be created.

Important:
- You only have access to the Secured Folders libraries in which you can create documents.
- You have access to all Team Folders libraries in which you have at least read rights. But you can only import your emails into a Team Folder library in which you can create documents.

Note: By hovering over the listed library name, you can add it to your “Favorites” list by clicking the “Star” icon. This “Favorites” list is available in the library picker from your Drive interface. Learn more here: Access your AODocs Team Folder or Secured Folder.


Manage the import of the email body

You can choose how to import your email body.

  

  • Include as a Google document in the folder: This option allows you to create, in the root folder or in a subfolder of your library, a new folder. The email body and the email attachments are integrated in this folder as AODocs documents.

- The email subject becomes the title of the new folder (Title = “Subject: [email subject]”).
- The email body becomes a document in the folder with all information about the recipient, the sender and the date of receipt. The email subject becomes the title of the document.
- Each selected email attachments become a document in the new folder.

  

  • Exclude the body: This option allows you to create a new folder, in the root folder or in a subfolder of your library, with only attachments and inline images of the email as documents.

- The email subject becomes the title of the new folder (Title = “Subject: [email subject]”).
- Each selected email attachments become a document in the new folder.


Select the attachments and inline images to import

By default, all attachments and images are selected.

1. Clear attachments and inline images you do not want to import.

Important: Depending on your permissions in the selected library, you can create the folder:
-  In the root folder but not in its subfolders. In that case, you will not be able to select a subfolder.
-  In the subfolders, but not in its root folder.

2. Choose to import your email in the root folder of the library or a subfolder.
    A confirmation message is displayed with a link to your new folder in your Drive interface.

Notes:
- Your import choices (library destination, body import) are saved until you reload your Gmail page or leave it. If you want to import another email to AODocs, the previous options are automatically selected.
- If you import a conversation, you will create a folder with the content of all previous emails and with all inline images included in these emails. You can only access the attachments of the selected email. The previous attachments will not be listed.
-The actual limit for emails sent to AODocs is 24 MB for the total size of the email, including the email body and all attachments.

3. Access your new created folder from your AODocs interface and edit your documents properties.

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